Job Posting: Events Manager

JOB DESCRIPTION 

GOPAC is the leading Republican organization dedicated to educating, electing and advancing the next generation of Republican leaders.  Founded in 1978 by Delaware Governor Pete du Pont, GOPAC grew within its first decade to be one of the nation’s largest and most influential partisan political action committees. Today, under the leadership of David Avella, GOPAC continues to be a force in American politics as it ensures a healthy roster of prepared and tested state leaders are ready to lead in their legislatures and/or run for higher office.  Further information can be found at www.GOPAC.org.

Position Scope and Responsibilities

The Events Manager is an intermediate level position reporting directly to the Chairman.  Responsibilities include, but are not limited to, the following:

Event Management and Administration:

  • Responsible for the day-to-day operations as well as formulation and fulfillment for all summits, conferences, seminars and meetings.
  • Develop and monitor budgets to ensure expenses are kept within established boundaries.  Review financial information for accuracy, such as invoices for services and materials; hotel invoices, subcontractor invoices, etc. and assist in the preparation of the final financial report.
  • Negotiate vendor contracts and ensure terms are met by vendor, including but not limited to hotel, restaurants/catering and transportation vendors.
  • Work with appropriate individuals to develop and monitor timelines and deadlines related to all aspects of events, ensuring the information is communicated with staff, volunteers, contractors and other constituents.
  • Work with appropriate individuals to develop a program for events including speakers, topics and timing and communicate with speakers regarding their commitment to the event and their needs related to attending the event (i.e. A/V, travel, reimbursement, handouts, bios, video release forms, etc.).
  • Manage database and registration process to assure accurate registration data, name badges (and ribbons), counts for specific events, etc.
  • Attend the event, manage all hotel/on-site logistics, oversee program, supervise staff participation and provide on‐site support, as requested by the Chairman.
  • Provide any follow‐up to the events such as thank‐you letters to speakers, vendors, sponsors, volunteers, etc., as needed, working with the sponsor/exhibit coordinator.  Ensure materials are sent to registered non‐attendees and ensure committee meets to discuss event after the fact.
  • Manage all special activities held in conjunction with events.
  • Responsible to pack and oversee shipping of materials needed for events and ensure their prompt arrival.
  • Responsible for ensuring all materials arrive back to the office after events and are properly disseminated to staff responsible for those items.
  • Manage and work with appropriate staff to evaluate all events.

Fundraising Coordination and Administration:

  • Personally cultivate, solicit, and steward individual and corporate members.
  • Prepare written proposals, cases for support, or other presentation materials to support events or individual meetings.
  • Work with finance team in planning and executing events for members and national elected officials in Washington, DC, and around the country.
  • Work with state/regional finance consultants to support their fundraising efforts.
  • Create opportunities and support the fundraising efforts of the members of the GOPAC Board of Directors and Legislative Leaders Advisory Board to raise money for the organization.
  • Work collaboratively with finance team to produce materials needed for the fundraising program.

Required Qualifications & Experience:

  • Minimum 3 years working experience.
  • Demonstrated excellence with verbal and written communication skills.
  • Excellent analytical and interpersonal skills.
  • Detail oriented with strong organizational skills.
  • Direct work in conference planning or special events.
  • Contract negotiations with hotels and vendors.
  • Ability to collaborate with colleagues.
  • Ability to prioritize, multitask, and meet deadlines in a fast-paced environment.
  • Ability to take initiative, work independently, and work as a member of a team.
  • Capacity to understand complex and unfamiliar subjects.
  • Ability to maintain a flexible work schedule, including travel and some evenings and weekends.
  • Knowledge of word processing, and spreadsheet programs and general familiarity with database programs.

Education:

Bachelor’s degree required. Advanced degree or recognized credentials or achievements from professional events management or fundraising organizations preferred.

Compensation:

Commensurate with experience. GOPAC benefits package applicable.

To apply, please send your resume and salary requirements to contact@gopac.org.

No Phone Calls.